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Google Apps – Streamline the way you do business

GoogleAppsGoogle Apps for Business is a suite of applications from Google that allow small businesses to receive email, share calendars, store, share and collaborate on documents, upload internal training videos and presentations, all in a secure web based environment. Tired of managing documents, templates, contracts, calendars, contacts, presentations etc… the old fashioned way? Copying them from one machine to another, storing them on a “thumb drive” then copying them over to an employees computer or sending them as an email attachment when they need them? Worrying if your team is all using the newest version of a contract, showing clients the latest presentation or sending out correspondence on the old letterhead? Google Apps will solve all those problems and more! Contact MacWin Local Mobile Marketing to get a free quote on:

  • Domain configuration, setting up Google Apps to work with and receive email for your domain
  • User account creation and provisioning
  • Initial setup of folder structure
  • Full data migration
  • Training covering:
    • Day to day administration tasks
    • Creating and sharing new folders
    • Uploading documents and files, videos
    • Creating Google Sites

Freshbooks – Web based time tracking and billing software

I use Freshbooks for all my time Tracking and Invoicing needs. It’s free, easy to use, web based, flexible and customizable. Freshbooks describes it’s services as “The fastest way to track your time and invoice your clients. Send, track and collect payments quickly. Great for teams, freelancers and service providers. Streamline your business through recurring invoices. Set up auto-billing to automatically charge your client’s credit card.” To access the web application and sign up for a free account go to: http://www.freshbooks.com/?ref=6eff94cb68674-1

Google Chrome – extremely fast web browser

Google Chrome is an extremely fast browser. While it does not have the add-on and extension support that Firefox has, it’s sheer speed makes it worth looking at. PCMAG has an article “Why Chrome will be your next browser” and Google describes it’s Chrome browser as “a browser that combines a minimal design with sophisticated technology to make the Web faster, safer, and easier. Use one box for everything–type in the address bar and get suggestions for both search and Web pages. Thumbnails of your top sites let you access your favorite pages instantly with lightning speed from any new tab. Desktop shortcuts allow you to launch your favorite Web apps straight from your desktop.” I still use Firefox as my main browser, only because of Chrome’s lack of add-ons (and for now the Mac version of Chrome does not support extensions at all, but plans to support them soon). Once Chrome for the Mac does support extensions I will switch faster than Chrome loads web pages, which is pretty damn fast! You can download Chrome here: http://www.google.com/chrome

PDF to Word – The Most Accurate PDF to Word Converter

With PDF-to-Word conversion technology, you can quickly and easily create editable DOC/RTF files, making it a cinch to re-use PDF content in applications like Microsoft Word, Excel, OpenOffice, and WordPerfect. Best of all, it’s entirely free! Click here to access the web based application: http://www.pdftoword.com/

Gmail – The best web based email by far

Gmail web based emailWith Google’s approach to email the sky is the limit. Gmail includes excellent spam protection, phishing warnings and virus scanning; ultimate organization, conversation view, POP3 access and 8 GB of inbox storage that continues to grow every day. Additionally with Gmail you can chat, post documents and spreadsheets online, customize your homepage, get mobile access, check your RSS feeds, be notified every time you receive a new message and your account never expires.

Gmail provides some of the best email organization on the Internet. Their pride and joy feature is the “conversation” interface. Instead of having a list of back and forth emails between you and a friend or co–worker all replies and sent messages are filtered into one line of inbox with a corresponding number of messages in that conversation. Gmail’s security includes spam, virus and phishing protection. All spam is filtered into a spam folder that allows you to separate the good from the bad, all incoming and outgoing messages are scanned for known viruses, and suspicious messages that look like phishing scams are flagged with a big red banner across the top of the message. Additionally, you can report both spam and phishing attempts to Google. To sign up for a free account go to http://www.gmail.com

Google Voice

Google Voice is a web based application that you gives you a local phone number of your choice, or you can port your existing number to it, which can call up to six phones simultaneously. When a person calls the Google Voice number, the user’s home, work, and mobile phones all can ring simultaneously. The user can set up the service so specific phones ring for different callers or groups of callers, or so some callers go straight to voice mail. Google transcribes voice mails after they’re left, too, e-mailing it to the Google Voice user or letting them read and listen to the message through a Gmail-like interface.  You can send and receive text messages directly from the Google Voice website. On the whole, it is a nice service of which everyone will want to have an account (just like Gmail), especially since it is free. Google Voice also has Android and BlackBerry based applications, iPhone users can now use Google Voice through Google’s iPhone web based portal. In order to get a Google Voice number, you need to request an invitation. Go to the Google Voice invitation page and submit your email address. Some time later, you will receive an email requesting you to register.

Remember the Milk – To do list

Remember the Milk allows users to create multiple task lists. Added tasks can be edited to include (or not) various fields. Locations can be added, and an integrated Google Maps feature allows users to save commonly used locations. Tasks can also be organized by tags. Tasks can be postponed and Remember the Milk will inform users of the number of times that that task has been postponed. Remember the Milk also has iPhone, Android and BlackBerry based apps that sync directly with your online account. You can access it here http://www.rememberthemilk.com

FireFox – Free web browser and excellent replacement for Internet Explorer

Mozilla Firefox

Firefox 3 touts faster rendering, vastly reduced use of system resources, clever new data-mining tools for your bookmarks and browser history, and more security features than any other browser. If only for the speed, lightness of being, and security alone, Firefox remains CNET’s Editors’ Choice for best Internet browser. Mozilla Firefox also has over 6,000 add-ons to customize and enhance your web browsing experience. Firefox is available for Mac, Windows and even Linux. Download it here http://www.mozilla.com/en-US/

Openoffice – Free alternative to Microsoft Office

OpeOffice - Free alternative to Microsoft Office

OpenOffice.org 3 is the leading open-source office software suite for word processing, spreadsheets, presentations, graphics, databases and more. It stores all your data in an international open standard format and can also read and write files from other common office software packages. It can be downloaded and used completely free of charge for any purpose. Both Mac and Windows versions available.

Evernote – Remember Everything

Here is a link to a free program that I use to keep track of everything I find on the web. It allows you to take notes and save web pages with one click. There is a Mac and Windows version too! http://www.evernote.com/

Evernote