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Now you can preview attachments in Google Apps – Gmail

Google is updating Gmail so that users can quickly preview files attached to emails they receive by using Google Drive.

The tech giant is updating its email service so that when users receive emails with files attached, small thumbnail previews of each file will be visible at the bottom of the email. Users can click on each thumbnail to get a full-size preview of each file.

“You’re probably used to downloading email attachments, but each of those files takes time to download, eats up space on your device, and can get buried deep inside your ‘Downloads’ folder,” Google said in a blog post announcing the new feature. “With today’s update to Gmail, you can skip that whole process. Instead, you can view attachments.”

Users can also click on each file’s Google Drive icon, which looks similar to the recycling symbol, to save the attachment directly into their Google Drive account. That’s a feature devoted Google Drive users will appreciate. Users who want to download their attachments to their computers can simply click on the icon of a downward facing arrow to get their files.

Google said the new feature will begin rolling out to Gmail users over the next few days, I just checked and it’s working on my account.

Gmail Attachment Preview

 

You can now search attachments in Google Apps email

Outlook and Yahoo users have been able to do it for years but now Google Apps and Gmail users can search not only email but email attachments. Previously, the popular email client only allowed search within the text of the email itself, but now users can search within files from programs such as Adobe Acrobat, Microsoft Office files and more.

To try this out for yourself, simply add “has:attachment” to the beginning of any keyword query. Limiting the search to a specific file type involves adding “filename:(file type)” to the search term.

Kindle Fire and Real Estate – Using Google Apps with the Kindle Fire

The Kindle FireSo were you one of the millions of people who got a Kindle Fire for Christmas? Want to use it as more than just an ebook reader? Cinda RoseThe West Valley Home Team and MacWin Local Mobile Marketing are going to spend the next month or so testing the Fire out and specifically using it for “Mobile Real Estate”. I am not suggesting that the Kindle Fire is an iPad replacement or “iPad killer” but at $199 for the Kindle Fire vs. $499 for the iPad2 I think we need to give it a shot! (Just a side note, I am an Apple guy, both The West Valley Home Team and MacWin Local Mobile Marketing are both run completely on Mac’s and “Once you go Mac you never go back!”)

Touchdown for the Kindle Fire

The West Valley Home Team uses Google Apps for their email and calendaring (we are not using Google Docs as our sole document platform yet) and unfortunately eventhough the Kindle Fire is an Android OS device, strangely enough it does not support Google Sync out of the box. The Fire’s email app supports Google Apps Gmail accounts via IMAP/POP but if you’re looking for push notifications and Calendar/Contacts sync, you’ll need something more. There is a work around though! The  Amazon Appstore allows you to install a third-party app called Touchdown for sync. The apps free for 30 days in demo mode, but then costs $9.99 which is still acceptable to me.Google Apps

Once Touchdown is installed it’s easy enough to setup sync. Just Tap Next to bypass the “Try Autodiscover” screen, enter your Google Apps email address as the User ID, your password, and then specify m.google.com as the server. On the next screen choose yes to SSL and leave everything else at the defaults. Now your Gmail, Calendar and Contacts will sync. One big problem I have with Touchdown is it only syncs your main Personal Google Calendar (or whatever you have renamed your main Google Calendar to). We have multiple Shared Calendars at The West Valley Home Team and not being able to see each other’s is a big drawback. I also seperate my Personal events from my West Valley Home Team events and my MacWin Local Mobile Marketing events by using different calendars for each. I have contacted NitroDesk and searched through their Google Group to see if there are any fixes for this or maybe a future feature but haven’t found anything.

If you want Google Talk, (which I don’t see us needing, this device will be more for showing and researching MLS listings in Litchfield Park, Goodyear and Avondale on the go, collecting email and signing documents) search the AppStore for IM+ or IMO for two good choices. Like the iPad, there’s no native Google Docs client for the Fire but you can login to docs.google.com with the Silk web browser for basic viewing and editing.

The next challenge and my next post is going to be finding an app that allows the Kindle Fire to accept signature on PDF files. More to come…

Soon You Can Port Your Phone Number to Google Voice for $20

Mashable.comJust saw this on Mashable.com, going to make Google Voice even better! Google Voice users, this is big: You might already be able to port your own phone number into the service. Google just unleashed a test program a few hours ago.

According to Google, this ability to port your own inbound phone number is currently in a test phase that’s available to certain users (such as us — we were lucky enough to be among the chosen few).

With a few clicks, you can have people call the regular phone number that you’ve been using all these years, without having to teach them to call a different number just so you can use Google Voice and all its Gmail-like features. Simply go to Phone, Settings, and if you see “change/port” next to your phone number, you’re in luck. Click that and you’ll soon be done.

Easy enough, except for that $20 charge you’ll have to pay to make it happen. Keep in mind that if you do select that option and pay your $20, whichever landline or cellphone provider you were paying to use that phone number before might want to charge you an early termination fee. Buyer beware.

On the other hand, this long-awaited feature will make it a lot easier for new users of Google Voice to adapt to the service. It’ll be simple to just drop your old service automatically by paying the $20 and importing that number to Google Voice.

Too bad this capability was not available a couple of years ago when I first started using the free Google Voice service, and told everyone in my address book about my new phone number. Now, I like that my chosen Google Voice number so much, there’s not an old number I’d rather port.

Google Waves Goodbye

Google WaveThe news is out, Google has decided to stop developing Google Wave as a standalone product.
From the official Google Blog:
We have always pursued innovative projects because we want to drive breakthroughs in computer science that dramatically improve our users’ lives. Last year at Google I/O, when we launched our developer preview of Google Wave, a web app for real time communication and collaboration, it set a high bar for what was possible in a web browser. We showed character-by-character live typing, and the ability to drag-and-drop files from the desktop, even “playback” the history of changes—all within a browser. Developers in the audience stood and cheered. Some even waved their laptops.

We were equally jazzed about Google Wave internally, even though we weren’t quite sure how users would respond to this radically different kind of communication. The use cases we’ve seen show the power of this technology: sharing images and other media in real time; improving spell-checking by understanding not just an individual word, but also the context of each word; and enabling third-party developers to build new tools like consumer gadgets for travel, or robots to check code.

But despite these wins, and numerous loyal fans, Wave has not seen the user adoption we would have liked. We don’t plan to continue developing Wave as a standalone product, but we will maintain the site at least through the end of the year and extend the technology for use in other Google projects. The central parts of the code, as well as the protocols that have driven many of Wave’s innovations, like drag-and-drop and character-by-character live typing, are already available as open source, so customers and partners can continue the innovation we began. In addition, we will work on tools so that users can easily “liberate” their content from Wave.

Wave has taught us a lot, and we are proud of the team for the ways in which they have pushed the boundaries of computer science. We are excited about what they will develop next as we continue to create innovations with the potential to advance technology and the wider web.

Add Twitter, Facebook and LinkedIn Info to Your Gmail Contacts

Mashable.com has an article on a new Google Apps gadget, just installed it, worked great! Relationship manager Gist has just launched the Gist Gadget for the Google Apps Marketplace. The Gist Gadget basically lets you find out way more about the people in your inbox, directly from Gmail. Read the rest at mashable.com

Mashable - Social Media Guide

Google Apps – Streamline the way you do business

GoogleAppsGoogle Apps for Business is a suite of applications from Google that allow small businesses to receive email, share calendars, store, share and collaborate on documents, upload internal training videos and presentations, all in a secure web based environment. Tired of managing documents, templates, contracts, calendars, contacts, presentations etc… the old fashioned way? Copying them from one machine to another, storing them on a “thumb drive” then copying them over to an employees computer or sending them as an email attachment when they need them? Worrying if your team is all using the newest version of a contract, showing clients the latest presentation or sending out correspondence on the old letterhead? Google Apps will solve all those problems and more! Contact MacWin Local Mobile Marketing to get a free quote on:

  • Domain configuration, setting up Google Apps to work with and receive email for your domain
  • User account creation and provisioning
  • Initial setup of folder structure
  • Full data migration
  • Training covering:
    • Day to day administration tasks
    • Creating and sharing new folders
    • Uploading documents and files, videos
    • Creating Google Sites