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Now you can preview attachments in Google Apps – Gmail

Google is updating Gmail so that users can quickly preview files attached to emails they receive by using Google Drive.

The tech giant is updating its email service so that when users receive emails with files attached, small thumbnail previews of each file will be visible at the bottom of the email. Users can click on each thumbnail to get a full-size preview of each file.

“You’re probably used to downloading email attachments, but each of those files takes time to download, eats up space on your device, and can get buried deep inside your ‘Downloads’ folder,” Google said in a blog post announcing the new feature. “With today’s update to Gmail, you can skip that whole process. Instead, you can view attachments.”

Users can also click on each file’s Google Drive icon, which looks similar to the recycling symbol, to save the attachment directly into their Google Drive account. That’s a feature devoted Google Drive users will appreciate. Users who want to download their attachments to their computers can simply click on the icon of a downward facing arrow to get their files.

Google said the new feature will begin rolling out to Gmail users over the next few days, I just checked and it’s working on my account.

Gmail Attachment Preview

 

Google Vault is now more flexible

Starting today, you have greater flexibility in how you manage Google Apps Vault, with the ability to purchase licenses for only a subset of users. Previously, you needed to purchase Vault for every user on your domain, but now you can choose to apply Vault only to specific individuals or to organizational units – however Vault works best for your business.Google Apps for Business
You don’t need to make changes to if you wish to continue having Vault assigned to all of your users. You may now enable Vault and then limit the number of licenses available to your domain, using the cap in your reseller sets in their console. If you’ve set a limit, end-customer admins will be able to add new licenses up to that limit.

Before changing the licensing models for your domain, please note that unassigning licenses, or switching from full to partial domain licenses might affect retentions, holds and other Vault functionality. For all the details about partial domain licensing with Google Apps Vault, you can check out our Help Center and FAQ, or connect with your channel manager.

You can now search attachments in Google Apps email

Outlook and Yahoo users have been able to do it for years but now Google Apps and Gmail users can search not only email but email attachments. Previously, the popular email client only allowed search within the text of the email itself, but now users can search within files from programs such as Adobe Acrobat, Microsoft Office files and more.

To try this out for yourself, simply add “has:attachment” to the beginning of any keyword query. Limiting the search to a specific file type involves adding “filename:(file type)” to the search term.